- Ensure smooth day-to-day office operations.
- Manage office supplies, vendor coordination, and facility maintenance.
- Handle travel arrangements, meeting scheduling, and calendar management.
- Maintain office records, documentation, and filing systems.
- Coordinate with external vendors and service providers.
- Utilize digital platforms and emerging AI-based productivity tools to streamline administrative workflows and documentation.
Accounting & Voucher Management :
- Prepare, verify, and maintain payment vouchers, receipts, and invoices.
- Process vendor bills and ensure timely payments.
- Maintain petty cash records and expense tracking.
- Assist in bookkeeping and basic accounting entries.
- Reconcile bank statements and expense reports.
- Maintain proper documentation for audits and compliance.
- Coordinate with external CA/accountant for financial records and reporting.
- Support automation of routine accounting tasks using spreadsheets and AI-enabled tools where applicable.
Operational Support :
- Assist in streamlining operational processes and workflows.
- Monitor and track operational expenses and budgets.
- Prepare reports,
presentations, and MIS as required.
- Support cross-functional coordination between departments.
HR Support :
- Maintain employee records and HR documentation.
- Support onboarding and induction processes.
- Assist in payroll coordination and leave management.
- Coordinate employee engagement and administrative activities.
Executive Assistance :
- Provide administrative support to the Director.
- Assist in preparing reports, meeting minutes, and presentations.
- Follow up on action items and ensure timely execution.
Required Skills & Qualifications :
- Bachelor’s degree in Business Administration, Management, HR, or related field.
- 2-3 years of relevant experience in operations/admin roles.
- Solid organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Basic understanding of HR processes and compliance.
- Ability to maintain confidentiality and professionalism.
- Comfort working with digital tools and willingness to learn AI-enabled productivity solutions.