JOB DESCRIPTION - OFFICE ADMINISTRATOR

Department: Administration

Experience: 2-4 Years

Employment Type: Full-Time

Working Days: 6 Days a Week

Reporting To: Associate Director - People

Location: Kadubeesanahalli, Varthur Hobli, Bangalore, Karnataka,560103

Job Purpose

To ensure the smooth and efficient functioning of the office by managing day-to-day administrative, facility, vendor and workplace support activities.

Key Responsibilities

- Manage day-to-day office administration and ensure a well-maintained and professional

workplace.

- Coordinate housekeeping, security, maintenance, repairs and facility-related activities.
- Monitor office supplies, stationery, pantry requirements and other consumables and ensure timely replenishment.
- Coordinate with vendors, service providers and building management for office-related

requirements.

- Obtain quotations, coordinate purchases and maintain records of administrative expenses and invoices.
- Maintain records of office assets, equipment, keys, access cards and other administrative items.
- Coordinate meeting rooms, visitors, refreshments and other office arrangements.
- Provide administrative and logístical support for meetings, events and official activities.
- Assist with official travel and accommodation arrangements when required.
- Maintain administrative files, registers, contracts, vendor records and other relevant

documentation.





- Identify and resolve routine office and facility issues and escalate matters to management

when required.

- Ensure compliance with company procedures relating to office administration, safety,

security and facility management.

- Perform other administrative duties and responsibilities assigned by management.

Qualifications & Skills

- Graduate in any discipline.
- 2-4 years of experience in Office Administration, Facilities Administration or a similar role.
- Positive communication, coordination and interpersonal skills.
- Strong organizational and follow-up abilities.
- Good knowledge of MS Office, particularly Word and Excel.
- Ability to manage multiple tasks and work independently.
- Strong vendor coordination and problem-solving skills.
- Professional, proactive and service-oriented approach.

Key Performance Areas

Office Operations | Facilities & Maintenance | Vendor Management | Procurement & Supplies | Asset Management | Travel & Logistics | Administrative Documentation

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

- Are you fluent in Kannada & English?
- Do you have experience in Office Administration, Facilities Administration?
- Do you have experience in MS Office, particularly Word and Excel.?

Education :

- Bachelor's (preferred)

Experience :

- total: 2 years (preferred)

Location :

- Bengaluru, Karnataka (560103, Bengaluru Urban District) (preferred)

Work Location: In person

📌 Office Administrator (Bengaluru)
🏢 SIFF Ventures
📍 Bengaluru