Years of Experience (mandatory)

- 3-7 years total professional experience in administrative, PA, coordination, or communication-heavy roles.
- Minimum 2+ years assisting C-level executives (Founder, CEO, COO, Director).
- Minimum 2+ years managing high-volume communication workflows.

Required Work Experience

- Prior experience supporting senior leadership with scheduling, coordination, approvals, and follow-ups.
- Experience maintaining confidentiality and dealing with sensitive information.
- Proven ability to manage task tracking, documentation, and SOPs .
- Experience coordinating between multiple teams (media, tech, finance, operations, HR).
- Ability to work in pressure-heavy environments with rapid turnarounds.
- Experience using Google Suite , workflow tools, and communication platforms.
- Prior experience in roles requiring structured handovers and continuity protocols.
- Experience managing calendars, reminders, meetings , and stakeholder updates.

1. FORMAL EDUCATIONAL QUALIFICATIONS (INCLUDING POST-GRAD OPTIONS)Tier 1 - Ideal Academic Background (preferred)

- Bachelor’s in Business Administration (BBA)
- Bachelor’s in Commerce (B.Com / Corporate Secretaryship)
- Bachelor’s in English, Literature, or Communication
- Bachelor’s in Psychology (high EQ advantage)
- Bachelor’s in Media, Journalism, or Mass Communication
- Bachelor’s in Office Administration / Administrative Management

Post-Graduate Degrees (Bonus Advantage)

- MBA (HR / Operations / Communication / Management)
- MA (English / Communication / Psychology)
- PG Diploma in Office Administration or Executive Assistance

Why these matter : The PA interacts with C-level executives, handles sensitive information, and manages multi-layer communication.

2. LANGUAGE REQUIREMENTSMandatory :





- Fluency in Tamil (read, write, speak)
- Strong English reading and writing

Preferred :

- Ability to speak a few foreign languages (Arabic, French, etc.)
- Additional Indian languages (Hindi, Telugu, Malayalam, Kannada)

3. TECHNICAL SKILLS REQUIREDCore Tools :

- Gmail (labels, filters, inbox organization)
- Google Sheets, Docs, Slides
- Google Calendar (complex scheduling)
- WhatsApp, Telegram, Slack, Discord

Task & Workflow Tools :

- Drive folder management & structured documentation
- Basic data entry and Sheets formula familiarity

Communication Skills :

- Rapid and accurate typing
- Ability to summarize long content into short actionables

Device & Account Handling :

- Handling multiple SIMs, devices, and accounts
- Basic troubleshooting (sync issues, access problems)

4. CORE FUNCTIONAL REQUIREMENTSA. Communication Handling

- Prioritize messages based on urgency and sender importance.
- Draft and send approved replies on behalf of leadership.
- Maintain logs of pending replies, follow-ups, and priority tasks.

B. Coordination Responsibilities

- Act as bridge between Founder ↔ Teams.
- Receive materials (videos, documents), ensure review completion.
- Send corrections, updates, and confirmations to respective teams.
- Track tasks assigned to leadership and ensure timely closure.

C. Time & Schedule Management

- Manage calendars, block focused work hours,



avoid unnecessary interruptions.
- Organize meetings, follow-ups, and reminders.
- Immediately inform departments about delays, changes, or rescheduling.

D. Redundancy & Handover Protocol

- Work in a two-PA system for continuity.
- Maintain clear, structured handover sheets.
- Ensure zero confusion during absence/shift transitions.

E. Documentation & Reporting

- Maintain daily task sheet.
- Summarize calls, messages, and decision logs.
- Maintain SOPs for recurring tasks and workflows.

5. BEHAVIOURAL REQUIREMENTS

- Calm and composed under pressure.
- Fast and clear communicator.
- Emotionally mature, professional, and responsible.
- Highly organized and detail-oriented.
- Polite, respectful, and well‑mannered.
- Zero gossip, drama, or emotional instability.
- Confident when interacting with executives.
- High punctuality, discipline, and reliability.

6. OPERATIONAL COMPETENCIES

- Ability to multitask efficiently.
- Strong prioritization and self‑management.
- Proactive in anticipating founder needs.
- Strict confidentiality in all communication.
- Excellent follow-up discipline.
- Flexible with long or irregular hours.

7. ADDITIONAL REQUIREMENTS

- Ability to travel if needed.
- Professional grooming and etiquette.
- High trustworthiness for both personal & business matters.

8. WHAT WE DO NOT WANT

- People who panic or freeze under pressure.
- Gossiping or confidentiality breaches.
- Disorganized individuals who struggle with tracking.
- Anyone uncomfortable handling high-volume communication.
- Drama, emotional instability, or unprofessional conduct.
- People uncomfortable speaking with C-level executives.
- Individuals who resist structured handover systems.

**9.

📌 Personal Assistant (Chennai)
🏢 Atman art works
📍 Chennai