Job Summary

We are looking for a highly organized and detail-oriented Accounts & Admin Executive to manage day-to-day accounting operations, statutory compliance coordination, payroll support, vendor management, office administration, and MIS reporting.

The ideal candidate should possess strong accounting fundamentals, knowledge of statutory compliance requirements, administrative coordination capabilities, and the ability to maintain confidentiality and accuracy in all financial and operational matters.

A. Accounts & Finance Responsibilities

1. Accounting (Tally)

- Maintain accurate accounting records and financial documentation
- Pass accounting entries in Tally / ERP
- Handle day-to-day accounting activities

2. Accounts Payable (Vendor Payments)

- Process vendor invoices after verification
- Maintain vendor ledger and payment schedules
- Coordinate with vendors for invoices, statements, and reconciliations
- Prepare payment advice and maintain payment trackers
- Ensure timely vendor payments as per approval matrix

3. Accounts Receivable (Customer Collections)

- Generate invoices and share with clients/customers
- Track receivables and follow up for outstanding payments
- Maintain customer aging reports
- Coordinate with internal teams regarding collections

4. Banking & Reconciliation

- Perform bank reconciliations regularly
- Maintain banking records and payment confirmations
- Coordinate for online banking transactions and documentation
- Track cash flow and daily fund positions if required

5. Payroll Support

- Coordinate monthly payroll inputs with HR/payroll team
- Maintain employee reimbursement and salary records
- Verify attendance, leave, and salary-related data
- Prepare payroll-related MIS and reports

6. MIS & Reporting

- Prepare periodic MIS reports for management
- Maintain trackers for expenses, payments, compliance, and payroll
- Support management in financial data compilation and reporting




- Assist in budget tracking and expense monitoring

B. Statutory Compliance Responsibilities

- Coordinate and ensure timely compliance of:
- - TDS- GST- PF- ESIC- Professional Tax- Labour law-related documentation
- Maintain statutory records and challans
- Coordinate with consultants/CA for return filings
- Maintain compliance calendars and trackers
- Support during audits and assessments
- Ensure timely collection and submission of compliance-related documents

C. Administration Responsibilities

1. Vendor & Office Administration

- Coordinate with office vendors and service providers
- Maintain office utility and service records
- Handle office procurement and stationery management
- Ensure smooth day-to-day office operations

2. Coordination & Support

- Coordinate with HR, Operations, and Finance teams
- Support management in administrative tasks
- Arrange logistics, courier, travel bookings, or meeting coordination as required

Key Deliverables / KRA’s

- Accurate and timely accounting entries
- Zero delays in statutory compliance coordination
- Timely vendor payments and reconciliations
- Proper maintenance of financial and admin records
- Timely MIS reporting
- High level of accuracy and confidentiality
- Efficient coordination with internal and external stakeholders

Required Skills & Competencies

- Good understanding of accounting principles
- Knowledge of GST, TDS, PF, ESIC, and payroll processes
- Proficiency in MS Excel and Tally
- Positive numerical and analytical abilities
- Good communication and coordination skills
- Attention to detail and ability to meet deadlines
- Ability to maintain confidentiality and professionalism

Preferred Qualifications

- Bachelor’s degree in commerce / accounting / finance
- 2–5 years of relevant experience in Accounts & Administration
- Relevant experience in accounting and statutory compliance preferred

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Accounts Executive - Finance & Accounts (Mumbai)
🏢 Native
📍 Mumbai