Calendar & Schedule Management

- Manage the Director’s daily calendar, meetings, appointments and travel plans.

- Prioritise and schedule meetings, avoiding conflicts and ensuring timely reminders.

- Prepare daily and weekly agendas and briefings.

Communication & Coordination

- Screen calls, emails and messages; respond or escalate as appropriate.

- Draft professional emails, letters, notes and official communication on behalf of management.

- Coordinate with department heads, operations teams, transporters, vendors, clients and partners, and follow up on shipment and delivery updates.

Follow-ups & Task Tracking

- Track tasks, decisions and deadlines assigned by management and follow up with owners.

- Share regular progress updates with the Director.

- Ensure timely closure of action points from meetings.

Meetings & Documentation

- Take minutes of meetings and circulate action points.

- Prepare reports, presentations, MIS summaries and proposals as required.

Travel & Expense Support

- Plan and book domestic travel, accommodation and itineraries.

- Maintain records of travel and office-related expenses.

Records & Confidentiality

- Maintain organised physical and digital files, contracts, agreements and important documents.

- Handle sensitive business and personal information with complete confidentiality.

- Handle ad hoc tasks and special projects assigned by management.

Required Qualifications

- Graduate in any discipline (BBA / B.Com / BA or equivalent); MBA or a secretarial / office management diploma is a plus.





- 2–4 years of experience as an Executive Assistant, Personal Assistant, Secretary or Admin Coordinator supporting senior management.

Skills & CompetenciesTechnical Skills

- Robust command of MS Office (Excel, Word, PowerPoint) and Google Workspace (Gmail, Calendar, Drive, Sheets).

- Good typing speed and accuracy; ability to prepare clean, professional documents and presentations.

- knowledge of tracking tools such as WhatsApp Business or transport management software, is an advantage.

Behavioural Skills

- Excellent written and verbal communication in English, Hindi and Gujarati.

- Strong organisational and time-management skills with attention to detail.

- Proactive, resourceful and able to work independently with minimal supervision.

- High integrity, discretion and professionalism.

- Ability to multitask and stay calm under pressure.

Preferred Experience

- Prior experience in a logistics, transport, freight forwarding, supply chain or warehousing company.

Exposure to coordinating with operations, fleet, warehouse, billing and customer service teams.

Working Hours

- Monday to Saturday, [Timings to be specified].

- Flexibility may be required for meetings or travel as per business needs.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule

Application Question(s):

- Are you comfortable travelling with the Director whenever required?
- What's your current CTC?
- What's your salary expectations ?
- What's your Notice period ?

Work Location: In person

📌 Executive Assistant to Director (Ahmedabad)
🏢 Varun Marketing
📍 Ahmedabad