BUSINESS OPERATIONS & ADMINISTRATION EXECUTIVE – WORK FROM HOME

Company: Moovana Logistics Ltd
Industry: Logistics, Courier Services & Business Operations
Job Type: Full time | Permanent
Work Location: Remote – Work From Home (India)
Working Hours: 1:30 PM – 10:30 PM (IST – Indian Standard Time)

ABOUT MOOVANA LOGISTICS LTD

Moovana Logistics Ltd is a growing UK-based logistics and courier services company specialising in multi-drop deliveries, driver recruitment, fleet coordination and operational management.

As we continue expanding our business, we are looking for a highly motivated, organised and tech-savvy Business Operations & Administration Executive to join our team.

This is an excellent opportunity for an ambitious individual seeking a long-term career with a growing international business, with opportunities for professional development and career progression.

ABOUT THE ROLE

We are seeking a responsible, proactive and highly organised individual to support our existing Business Development Manager and assist in managing the company's daily administrative and operational activities.

Our existing team handles business development, recruitment calls, candidate discussions and important client communications.

Your primary responsibility will be to ensure that the administrative, financial, recruitment and operational tasks supporting these activities are completed efficiently, accurately and on time.

This is more than a traditional administrative position. We are looking for someone who takes initiative, solves problems independently, uses technology intelligently and contributes to the smooth running and growth of the business.

KEY RESPONSIBILITIES1. Business Administration & Operations

- Manage daily administrative activities, business records and operational tasks.
- Support the Business Development Manager with coordination and follow-ups.
- Maintain accurate records of drivers, vehicles, depots and company activities.
- Monitor pending tasks, deadlines and operational requirements.
- Organise company documentation and maintain efficient digital record-keeping systems.
- Identify operational issues and assist in resolving them promptly.

2. Recruitment & Driver Coordination

- Manage applications received through Indeed and other recruitment platforms.
- Organise candidate information, shortlisting and recruitment trackers.
- Coordinate interviews, training schedules and driver onboarding.
- Collect, verify and maintain driver documentation.
- Track driver availability, start dates, depot allocations and training progress.
- Follow up with candidates and staff regarding outstanding requirements.

3. Payroll & Financial Administration

- Prepare weekly driver earnings and payroll calculations.
- Maintain timesheets, invoices, payment records and financial spreadsheets.
- Track fuel card usage, balances and agreed deductions.
- Prepare payment summaries and identify discrepancies.




- Coordinate with management and accountants to ensure accurate financial records and reporting.

4. Excel, AI & Smart Working

- Create and maintain professional Excel spreadsheets and operational trackers.
- Use formulas, PivotTables, lookup functions and other Excel features.
- Use AI tools such as ChatGPT to improve productivity and simplify administrative processes.
- Identify opportunities to automate repetitive tasks and improve workflows.
- Prepare skilled reports, emails and business documentation.
- Recommend practical solutions to improve operational efficiency.

5. Online Meetings & Reporting

- Attend regular online meetings with management and team members.
- Provide timely updates on assigned tasks and operational progress.
- Submit accurate daily and weekly reports within agreed deadlines.
- Maintain clear and professional communication throughout working hours.
- Take ownership of responsibilities and ensure tasks are completed without constant supervision.

REQUIRED SKILLS & QUALIFICATIONS

Essential Requirements

- Excellent Microsoft Excel skills, including formulas, calculations and data management.
- Good knowledge of computers, digital tools and AI applications.
- Experience in administration, payroll, accounts or business operations.
- Excellent written and spoken English.
- Strong organisational, analytical and problem-solving skills.
- High attention to detail, particularly when handling financial records.
- Ability to multitask, prioritise responsibilities and meet deadlines.
- Confidence working independently in a remote environment.
- Reliable laptop/computer, secure internet connection and a suitable home-working environment.
- Availability to work from 1:30 PM to 10:30 PM IST, attend scheduled online meetings and submit reports on time.

Preferred Qualifications

- Bachelor's degree in Business Administration, Commerce, Finance, Management or a related field.
- Previous experience in recruitment coordination, logistics or operational administration.
- Knowledge of Google Sheets, Microsoft 365 and workflow automation.
- Experience preparing management reports and maintaining business records.

CAREER GROWTH & INTERNATIONAL OPPORTUNITIES

At Moovana Logistics Ltd, we believe in recognising talent, dedication and outstanding performance.

We are building a long-term team and want individuals who are interested in growing alongside the company.

What We Offer

- A full-time, work-from-home opportunity with a growing UK-based company.
- Long-term career development and professional growth.




- Opportunities for promotion into senior operations, administration and management positions.
- Direct exposure to international business operations and UK management practices.
- Opportunities to develop leadership, business management and operational skills.
- Strong potential for career advancement and future opportunities to work abroad for exceptional performers, depending on company expansion, business requirements, eligibility and applicable visa arrangements.
- Recognition and increased responsibilities based on performance, dedication and contribution.

We are not simply looking for an employee. We are looking for someone who can grow into a key member of our management team.

WHO WE ARE LOOKING FOR

Our ideal candidate is someone who:

- Takes responsibility and completes tasks from start to finish.
- Thinks independently and finds practical solutions.
- Is organised, dependable, detail-oriented and self-motivated.
- Learns new technologies quickly and uses AI to work smarter.
- Communicates professionally and consistently meets deadlines.
- Has a positive attitude and a genuine interest in business growth.
- Is ambitious and willing to take on greater responsibilities over time.

HOW TO APPLY

Interested candidates should submit their updated CV along with the following information:

Personal & Contact Details

- Full Name:
- Contact Number (Call/WhatsApp):
- Email Address:
- Current Location (City & State):
- Highest Qualification:
- Total Work Experience:
- Current Employment Status:
- Earliest Available Joining Date:

Please Also Answer the Following Questions:

- How would you rate your Microsoft Excel skills out of 10?
- Do you have experience preparing payroll, invoices or financial reports?
- Which AI tools have you used, and how have they helped you work more efficiently?
- Do you have previous experience in administration, recruitment or business operations?
- Are you comfortable working remotely from 1:30 PM to 10:30 PM IST and attending regular online meetings?

IMPORTANT WORKING ARRANGEMENTS

This is a full time remote position based in India, supporting our UK business operations.

Candidates must be available throughout the scheduled working hours, attend regular online meetings, maintain professional communication and submit daily and weekly reports within agreed deadlines.

Shortlisted candidates may be required to complete a practical Excel and administrative skills assessment as part of the selection process.

APPLICATION & CONTACT

Please apply with your updated CV and the requested information through the recruitment platform.

Ensure your active phone/WhatsApp number and email address are included so our recruitment team can contact you directly and arrange the next stage of the selection process.

MOOVANA LOGISTICS LTD

Work Smart. Take Ownership. Build Your Future With Us.

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: Remote

📌 BUSINESS OPERATIONS & ADMINISTRATION EXECUTIVE – WORK FROM HOME (India)
🏢 Moovana Logistics
📍 India