We are looking for a resourceful, organised and tech-savvy Virtual Executive Assistant to provide day-to-day administrative and operational support to the management team.
The ideal candidate should be comfortable working with AI-powered tools and digital platforms to streamline daily tasks, manage communications, coordinate appointments and maintain an organised workflow.
This role is suited to someone who is proactive, detail-oriented and enjoys using technology to improve productivity. Prior experience with AI tools is preferred, but a willingness to learn is equally important.
Key Responsibilities
1.Digital Platform Management
* Assist with managing LinkedIn and other business accounts.
* Maintain contact databases and CRM systems.
* Support website updates and basic content management.
* Keep digital documents and files organised.
* Organise and monitor business email accounts.
2. AI & Productivity Tools
* Use AI tools to assist with daily administrative tasks.
* Explore and implement AI-powered solutions for scheduling, research, summarising and document preparation.
* Automate repetitive administrative workflows where practical.
* Help improve overall digital organisation and productivity.
3. Calendar & Appointment Management
* Manage daily calendars and coordinate meetings.
* Arrange appointments, business lunches and online meetings.
* Handle scheduling, rescheduling and meeting confirmations.
* Send reminders and maintain a clear appointment schedule.
4. General Executive Support
* Assist with research, presentations and document preparation.
* Coordinate with business associates, investors and external contacts.
* Maintain task lists and follow up on outstanding matters.
* Provide a brief daily or weekly update on schedules and priorities.
Requirements
* Previous experience as a Personal Assistant, Executive Assistant or Virtual Assistant.
* Comfortable using AI tools, particularly Claude and Plaud
* Familiarity with Gmail, Google Workspace, Calendar, Microsoft Office and online collaboration tools.
* Good written and spoken English.
* Strong organisational and communication skills.
* Independent, resourceful and able to work with minimal supervision.
* Trustworthy and able to handle confidential business information.
Preferred Attributes
* Experience managing multiple business accounts or digital platforms.
* Familiarity with AI automation tools
* Experience with CRM systems and LinkedIn management.
* An interest in learning new technology and improving workflows.
What We Value
We are looking for someone who can become a reliable digital right hand: someone who takes ownership of administrative matters, anticipates what needs attention and uses technology intelligently to make day-to-day operations more productive.