We are looking for an HR Executive – Onboarding Specialist who will be responsible for managing the complete onboarding process of new employees and ensuring a smooth joining experience. The candidate will also handle ID card coordination, onboarding follow-ups, and employee documentation.
Key Responsibilities
- Manage the complete employee onboarding process from joining to completion of onboarding formalities.
- Coordinate with new employees and concerned departments to ensure a smooth joining process.
- Collect and verify required employee documents.
- Coordinate for employee ID card creation and issuance.
- Maintain accurate onboarding records and employee data.
- Conduct regular follow-ups with new employees during their first 10–15 days.
- Ensure recent employees complete all required onboarding formalities within the given timeline.
- Coordinate with HR, Training, IT, Admin, and other departments for new joiner requirements.
- Track pending documents, approvals, ID cards,
system access, and other onboarding activities.
- Maintain onboarding trackers and prepare daily/weekly MIS reports.
- Update employee information in Excel and HR systems.
- Address basic queries of new employees related to the onboarding process.
- Ensure proper handover of onboarding details to the concerned HR/department.
- Maintain confidentiality of employee information and documents.
Required Skills
- Good knowledge of MS Excel and maintaining trackers.
- Good communication and coordination skills.
- Strong follow-up and documentation skills.
- Good organizational and time-management skills.
- Ability to handle multiple new joiners simultaneously.
- Good knowledge of MS Word and Email.
- Attention to detail and accuracy.
- Qualified and employee-friendly approach.
Qualification
- Graduate in HR, Business Administration, or a related field.
- 1–3 years of experience in HR, onboarding, employee coordination, or HR operations preferred.
- Experience in handling employee onboarding and ID card processes will be an advantage.