We are looking for a resourceful, organised and tech-savvy Virtual Executive Assistant to provide day-to-day administrative and operational support to the management team.
The ideal candidate should be comfortable working with AI-powered tools and digital platforms to streamline daily tasks, manage communications, coordinate appointments and maintain an organised workflow.
This role is suited to someone who is proactive, detail-oriented and enjoys using technology to improve productivity. Prior experience with AI tools is preferred, but a willingness to learn is equally important.
Key Responsibilities
1.Digital Platform Management
Assist with managing LinkedIn and other business accounts.
Maintain contact databases and CRM systems.
Support website updates and basic content management.
Keep digital documents and files organised.
Organise and monitor business email accounts.
- AI & Productivity Tools
Use AI tools to assist with daily administrative tasks.
Explore and implement AI-powered solutions for scheduling, research, summarising and document preparation.
Automate repetitive administrative workflows where practical.
Help improve overall digital organisation and productivity.
- Calendar & Appointment Management
Manage daily calendars and coordinate meetings.
Arrange appointments, business lunches and online meetings.
Handle scheduling, rescheduling and meeting confirmations.
Send reminders and maintain a transparent appointment schedule.
- General Executive Support
Assist with research, presentations and document preparation.
Coordinate with business associates, investors and external contacts.
Maintain task lists and follow up on outstanding matters.
Provide a brief daily or weekly update on schedules and priorities.
Requirements
Previous experience as a Personal Assistant, Executive Assistant or Virtual Assistant.
Comfortable using AI tools, particularly Claude and Plaud
Familiarity with Gmail, Google Workspace, Calendar, Microsoft Office and online collaboration tools.
Good written and spoken English.
Strong organisational and communication skills.
Independent, resourceful and able to work with minimal supervision.
Trustworthy and able to handle confidential business information.
Preferred Attributes
Experience managing multiple business accounts or digital platforms.
Familiarity with AI automation tools
Experience with CRM systems and LinkedIn management.
An interest in learning new technology and improving workflows.
What We Value
We are looking for someone who can become a reliable digital right hand: someone who takes ownership of administrative matters, anticipates what needs attention and uses technology intelligently to make day-to-day operations more efficient.