Key Result Areas (Key Performance Indicators)

1. 1. Effective coordination with external service providers and vendors.

- Successful planning and execution of organizational events and celebrations.
- 1. Effective management of housekeeping and plant premises facilities.

- 1. Compliance with administrative budgets, company policies, and service standards.

5 5. Effective vendor performance evaluation and technical rating assessment.
1. 1. Timely clearance of vendor invoices and timely delivery of products / services from vendors.

- 1. Smooth management of plant premises facilities - Vehicle, Security, Intercom / Telephone system, and Punching Machines.

Critical Tasks

- - Supervise housekeeping activities and ensure cleanliness standards across plant premises, offices, and common areas.

- - Organize and coordinate company events such as Independence Day, Republic Day, New Year celebrations, annual functions, and employee engagement programs.

- - Monitor service contracts and coordinate with vendors for timely service delivery.

- - Conduct vendor performance reviews and provide technical ratings as per company procedures.

- - Ensure vendor invoices are verified and cleared on a timely basis and follow up with vendors for timely delivery of products / materials.

- - Manage vehicle movement inside plant premises, parking arrangement, and coordination for employee / material movement as per plant requirement.

- - Coordinate with Security team for gate entry, visitor management, material inward / outward, and overall plant security discipline.

- - Manage Telephone / Intercom system installed inside the Plant - installation, shifting, repair, coordination with vendor,



and ensuring all lines are working.

- - Manage Punching Machines installation, maintenance, and coordination with vendor / IT for smooth attendance punching.

- Maintain records, contracts, invoices, and administrative reports.

Decision making authority (Decisions expected)

- Prioritize administrative activities and vendor service requirements.
- -Verify and recommend vendor invoices for clearance as per approved budgets and requirements.
- - Evaluate vendor performance and recommend technical ratings.

- -Coordinate and resolve routine operational issues related to housekeeping, vehicle, security, intercom, and punching machines.
- -Escalate major service failures, contractual issues, and budget deviations to higher management.

-Recommend improvements in facility management and plant premises services. Educational Background and Work Experience

· Graduate in any discipline (Diploma, B,SC, B.Com, BBA,or equivalent).

Preference for candidates with qualifications in Administration, or Facility Management.

Competencies

- SAP and procurement process knowledge.
- Vendor management and contract coordination.
- Facility and hospitality management.
- Event planning and coordination.
- Communication and interpersonal skills.
- Budget monitoring and cost control.




- Problem-solving and decision-making skills.
- MS Office proficiency (Excel, Word, PowerPoint).
- Customer service orientation.

Time management and multitasking abilities. Working relationships – Stakeholders

- HR & Administration Department
- Finance & Accounts

- Procurement Department

- Plant Departments

- Security Team

Employees and Management Team
- Housekeeping Service Providers

- Canteen Contractors

- Guest House Service Providers

- Event Management Agencies

- Hospitality Vendors

- Colony Maintenance Contractors

Local Service Providers and Suppliers Key Success Factors – Challenges

- Ensuring uninterrupted administrative and facility services.
- Maintaining high standards of cleanliness, hospitality, and employee satisfaction.
- Managing multiple vendors and service providers effectively.
- Timely execution of events within approved budgets.
- Handling urgent administrative requirements and guest visits.
- Maintaining cost efficiency while ensuring quality services.

Resolving service-related issues promptly and professionally

Other information

- Willingness to work beyond normal office hours during events, VIP visits, and emergencies.
- Regular interaction with internal and external stakeholders.
- Periodic review of vendor performance and service quality.

High level of professionalism, ownership, and customer focus required.

Job Snapshot

Updated Date

07-11-2026

Job ID

JOB16019

Department

Administration

Location

Tarapur, Tarapur, Maharashtra, India

Experience

2 - 5 Years

Employee Type

Staff

Salary Range

INR 3,20,000 - 6,00,000 (Annual)

📌 Team Member - Administration (Tarapur)
🏢 JSW Group
📍 Tarapur