Job Title: Regional Coordinator

Function: Operations

Department: Projects

Level: L1

Reports To: Project Deployment Manager

Travel Requirements: Periodic travel within the assigned region for project review, material verification, site delivery confirmation, and coordination activities.

Accountability: Material Planning & Tracking

- Track material requirements for all assigned EC projects based on approved project schedules.
- Coordinate with the Corporate Projects Team, SCM Team, suppliers, and Project Deployment Managers regarding equipment requirements.
- Maintain project-wise material tracking records.
- Monitor material availability against project timelines.
- Escalate shortages or delays that may impact project deployment schedules. Accountability: SCM & Supplier Coordination
- Coordinate with the SCM team for purchase order status, material readiness, dispatch schedules, and delivery commitments.
- Follow up with approved equipment vendors regarding manufacturing progress and dispatch plans.

• Track equipment procurement status including: o Ventilation systems o Cooling pad systems o Controllers and sensors o Electrical panels o Feeding systems o Drinking systems o Generators and accessories
- Ensure suppliers adhere to committed delivery schedules. Accountability: Site Delivery Monitoring
- Monitor material dispatch from warehouses, vendors, and suppliers.
- Coordinate with farmers, transporters, suppliers, and project teams regarding delivery timelines.
- Verify delivery acknowledgement and material receipt at project sites. • Ensure discrepancies, shortages, damages,



or delays are immediately reported and resolved.
- Maintain project-wise equipment arrival status reports. Accountability: Project Status Tracking
- Obtain daily project progress updates from Project Deployment Managers and EC Technical Executives.
- Track project milestones from lead generation through commissioning.
- Monitor civil completion status, equipment payment status, dispatch status, installation status, and commissioning status.
- Identify bottlenecks and highlight risks impacting project completion timelines. Accountability: DPR & Documentation Management
- Maintain project records from DPR initiation through project closure. • Track DPR submission, farmer document collection, banking approval status, and financing milestones.
- Coordinate documentation flow between farmers, Project Deployment Managers, Corporate EC Team, and financing partners.
- Ensure all project records are updated and properly archived. Accountability: Project Coordination Support
- Act as the regional coordination point between: o Corporate EC Team o Project Deployment Managers o EC Technical Executives o SCM Team o Equipment Vendors o Logistics Providers o Farmers
- Follow up on pending actions and ensure timely closure.
- Support review meetings by preparing project status summaries and action trackers. Accountability: MIS & Reporting
- Prepare and circulate Daily Project Reports (DPR).
- Maintain project deployment dashboards for management review.
- Generate daily, weekly, and monthly reports covering: o Lead status o DPR status o Loan approval status o Civil completion status o Equipment dispatch status

📌 Regional EC Coordinator (Kolkata)
🏢 Suguna Foods
📍 Kolkata