Project Coordinator – Operations & Finance

White Rock Build | Hyderabad | Full-Time | On-site

Role Overview

We're looking for an experienced, highly organized, and detail-oriented Project Coordinator to help manage the operational and financial coordination of multiple residential and commercial construction projects.

This role requires someone who is comfortable working with numbers, managing detailed records, coordinating with multiple stakeholders, and ensuring that projects remain organized and on track.

You'll work closely with our project managers, architects, vendors, and leadership team to maintain visibility across project activities, finances, procurement, and operational commitments.

Key Responsibilities

Project Coordination & Administration

- Coordinate activities, deliverables, and timelines across multiple ongoing projects.
- Maintain accurate and organized project records, documentation, and correspondence.
- Track pending tasks, approvals, commitments, and project milestones.
- Coordinate with project managers, architects, contractors, and vendors.
- Prepare periodic project updates and management reports.
- Proactively identify gaps, follow up on pending actions, and ensure timely resolution.

Financial Management & Bookkeeping

- Maintain detailed project-wise financial records, including budgets, expenses, invoices, and payments.
- Manage project bookkeeping and organize financial documentation.
- Develop and maintain comprehensive Excel spreadsheets for cost tracking, financial reporting, and reconciliation.
- Verify vendor quotations, invoices,



purchase orders, and payment records.
- Monitor project expenditure against approved budgets and flag discrepancies.
- Coordinate with the accounting team to maintain accurate financial records and reporting.
- Track outstanding payments and maintain clear visibility into project financial commitments.

Vendor Management & Procurement

- Source and coordinate with vendors, suppliers, and service providers.
- Obtain competitive quotations, compare pricing, and negotiate favorable commercial terms.
- Coordinate procurement activities, deliveries, and vendor commitments.
- Maintain organized supplier databases, pricing records, and procurement documentation.
- Identify opportunities for cost savings and improved operational efficiency.

- Minimum 5 years of relevant professional experience in project coordination, operations, accounting, procurement, or administration.
- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), Finance, or a related discipline.
- Advanced proficiency in Microsoft Excel, including formulas, lookups, pivot tables, financial tracking, and reporting.
- Solid understanding of bookkeeping, accounting principles, invoicing,



and expense reconciliation.
- Demonstrated ability to manage multiple responsibilities, deadlines, and stakeholders.
- Strong organizational skills, attention to detail, and disciplined record-keeping.
- Excellent written and verbal communication skills in English.
- Strong vendor coordination, negotiation, and follow-up skills.
- High degree of personal accountability, ownership, and ability to work independently.

Preferred Qualifications
- Experience in construction, architecture, interior design, or project-based businesses.
- Familiarity with construction project workflows, procurement, and material requirements.
- Experience with Tally, Zoho Books, or similar accounting software.
- Knowledge of GST invoicing, vendor payments, purchase orders, and basic financial compliance.
- Experience preparing project budgets, cost reports, and financial summaries.
- Familiarity with Google Workspace and project management tools.

What We're Looking For We're looking for someone who takes pride in being organized, accurate, and dependable.

Someone who can comfortably manage multiple moving parts, maintain excellent financial discipline, communicate effectively, and take ownership of responsibilities without constant supervision.

If you enjoy bringing structure to complex operations, working with numbers, negotiating with vendors, and keeping projects running smoothly, we'd love to hear from you.

Apply Now

Send your resume to [email protected]

📌 Project Coordinator – Operations & Finance (Hyderabad)
🏢 White Rock Build
📍 Hyderabad