Project cum Sales Coordinator - Government Projects

Department: Sales / Project Coordination

Industry: Medical Devices

Employment Type: Full-time

Work Location: Goregoan East, Mumbai

Gender Preference: Female candidates preferred

About the Role

We are looking for an experienced Project cum Sales Coordinator Government Projects (Medical Devices Manufacturing) with a proven background in the medical devices or medical equipment industry.

The candidate must have hands on experience in government sales, tender management, GeM operations, quotations, medical device licensing documentation, and regulatory compliance applicable to medical devices in India. Prior experience in the same or a closely related medical devices business is mandatory.

The candidate must possess an established professional network within the medical devices industry, including government healthcare procurement departments, government hospitals, PSUs, medical equipment distributors, manufacturers, institutional buyers, and relevant industry stakeholders.

The ideal candidate should be capable of independently identifying upcoming government projects, managing GeM bids, coordinating medical device licensing and compliance documentation, preparing commercial proposals, and developing business opportunities for the company's medical device manufacturing operations.

1. Medical Device Licensing and Regulatory Compliance

- Must have practical experience handling or coordinating licensing and regulatory documentation for medical devices in India.
- Must understand the applicable provisions of the Medical Devices Rules, 2017, and related regulatory requirements relevant to the company's product portfolio.
- Should be familiar with CDSCO and State Licensing Authority processes, including applicable manufacturing licences, product approvals or permissions, and other regulatory requirements, depending on the device classification and applicable rules.
- Must have experience coordinating medical device manufacturing licence documentation, renewals, amendments, product additions, and related submissions, wherever applicable to the business.
- Should understand the importance of medical device classification, intended use, applicable standards, quality management documentation, and product-specific regulatory requirements.
- Must be familiar with applicable ISO 13485 quality management documentation, BIS standards, and other relevant certifications or conformity requirements, where applicable to the products.
- Should have experience compiling and maintaining regulatory documents required for government tenders, GeM listings, institutional procurement, and customer audits.
- Must coordinate with regulatory affairs, quality assurance, manufacturing, and technical teams to obtain, verify, and maintain current product and company compliance documents.
- Ensure that all quotations, tender submissions, technical bids, product catalogues, and compliance statements accurately reflect the company's actual licences, certifications, and product approvals.




- Monitor applicable regulatory updates and coordinate timely documentation updates with the responsible internal teams.

2. GeM Portal and Government Tendering

- Must possess hands-on working experience with the GeM portal specifically for medical devices or medical equipment.
- Should have practical knowledge of seller registration, product catalogue management, specifications, bid participation, reverse auctions, order processing and related portal procedures, as applicable.
- Must have experience preparing and submitting government tenders, technical bids, financial bids, compliance statements and supporting documentation for medical device procurement.
- Should understand how to evaluate tender eligibility, product specifications, manufacturer requirements, applicable licences, certifications, turnover criteria and other qualification conditions.
- Must be capable of identifying upcoming tenders and government procurement opportunities relevant to the company's medical device portfolio.
- Should be familiar with CPPP, state e-procurement portals, and other relevant government procurement platforms.
- Must be able to coordinate with internal teams to ensure that all tender submissions comply with the applicable procurement conditions and deadlines.

3. Medical Devices Industry Networking

- Must have an established professional network within the medical devices or medical equipment industry.
- Should have prior working relationships with government hospitals, healthcare procurement departments, PSUs, institutional buyers, medical equipment distributors, manufacturers, dealers and relevant channel partners.
- Must be familiar with the government and institutional medical device sales ecosystem, including procurement cycles, tender announcements, product requirements and purchasing processes.
- Should have the ability to identify upcoming medical equipment requirements, planned procurement activities, hospital projects and government funded healthcare initiatives through legitimate industry sources and professional relationships.
- Must be capable of developing recent business opportunities by leveraging industry knowledge, existing contacts, market intelligence and tender tracking.
- Should maintain an updated database of government contacts, institutional customers, channel partners, upcoming projects and potential business opportunities.
- Prior experience generating or supporting government and institutional sales for medical devices will be strongly preferred.

4. Mandatory MS Excel, Analytics and Documentation Skills

- Strong to advanced proficiency in MS Excel,



including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, COUNTIFS, data cleaning, dashboards and MIS reporting.
- Ability to maintain government tender trackers, GeM bid trackers, licensing and compliance trackers, quotation trackers, and sales pipeline dashboards.
- Excellent proficiency in MS Word, including professional drafting, tender documentation, official correspondence and document formatting.
- Exceptional written and spoken English, with strong grammar, proofreading, and business communication skills.
- Ability to prepare accurate quotations, commercial proposals, technical compliance sheets, comparative statements, and management reports.
- Strong analytical, coordination, follow-up, and time-management skills.

5. Educational Qualifications and Experience

- Graduate in Business Administration, Commerce, Management, Healthcare Management, or a related discipline.
- Prior work experience in the medical devices or medical equipment industry is mandatory. Candidates with only general sales coordination or administrative experience will not meet the core requirement.
- Demonstrated experience in government sales, GeM operations, tender management, or institutional procurement of medical devices is required.
- Practical exposure to medical device licensing, regulatory documentation, and applicable compliance requirements is essential.
- An established professional network within the medical devices industry and relevant government healthcare procurement ecosystem is required.
- Experience coordinating with regulatory affairs, quality assurance, manufacturing, or technical teams for medical device documentation is strongly preferred.
- Candidates must demonstrate strong Excel-based reporting, quotation preparation, and professional English drafting capabilities.

6. Final Candidate Selection Criteria Candidates should be shortlisted primarily on the basis of:

1. Prior experience in the medical devices or medical equipment industry.
2. Hands on GeM portal experience, preferably involving medical device bids.
3. Practical exposure to medical device licensing and regulatory compliance documentation.
4. An established network within the medical devices industry and government healthcare procurement ecosystem.
5. Knowledge of upcoming government projects, tenders, and institutional procurement opportunities.
6. Strong MS Excel, data analytics, quotation preparation, and English drafting skills.

Important: The candidate must be able to explain their actual experience with medical device licences, compliance documentation, GeM bidding, and industry networking during the interview. General familiarity with these subjects alone will not be sufficient. How to Apply: Interested candidates may share their updated CV at [email protected] or Whatsapp at (phone hidden) highlighting their MS Excel proficiency, data analytics skills, experience with quotations and documentation, and relevant project or sales coordination experience.

📌 Project cum Sales Coordinator (Government Projects) (Mumbai)
🏢 Diacare
📍 Mumbai