Roles and Responsibility-

1. Factory HR Operations & Workforce Management

- Manage end-to-end HR operations at the manufacturing facility, covering the entire employee lifecycle from onboarding to separation.
- Manage manpower planning, workforce deployment, attendance, leave management and shift-related HR activities.
- Maintain employee records, personnel files, HR documentation and HRIS data.
- Develop and implement HR policies, procedures and processes aligned with organisational requirements.
- Monitor absenteeism, attrition, overtime and workforce productivity.

2. Labour Laws & Statutory Compliance

- Ensure compliance with applicable central and Maharashtra state labour laws and employment regulations.
- Manage statutory compliances relating to PF, ESIC, Professional Tax, Labour Welfare Fund, Gratuity, Bonus and other applicable statutory requirements.
- Ensure compliance with the Factories Act, Maharashtra Factories Rules and applicable provisions under the new Labour Codes as and when brought into force.

3. Payroll & Compensation Administration

- Coordinate monthly payroll processing, ensuring accuracy of attendance, leave, overtime, incentives, deductions and salary inputs.
- Validate payroll inputs and coordinate with Finance and payroll service providers for timely salary disbursement.
- Ensure accurate statutory deductions and timely remittance of PF, ESIC, Skilled Tax and other applicable contributions.
- Maintain payroll records and support periodic payroll audits.

4. Talent Acquisition & Manpower Planning

- Manage end-to-end recruitment for factory and operational positions, including operators, technicians, supervisors, engineers and support staff.
- Work closely with department heads to understand manpower requirements and recruitment priorities.
- Source candidates through job portals, recruitment agencies, employee referrals,



ITIs and local employment networks.
- Coordinate interviews, selection, salary negotiations, offer rollouts and joining formalities.
- Develop local talent pipelines to support manufacturing workforce requirements.
- Monitor recruitment turnaround time, hiring costs and manpower availability.

5. Employee Relations & Engagement

- Act as the primary HR contact for factory employees and address employee grievances and workplace concerns.
- Maintain effective employee relations and foster a positive and disciplined work environment.
- Handle disciplinary matters, misconduct investigations, show-cause notices and domestic enquiry coordination in accordance with applicable procedures.
- Support employee engagement initiatives, welfare activities and communication programmes.
- Coordinate employee counselling, conflict resolution and grievance redressal.
- Support performance management, employee development and retention initiatives.

6. Factory Administration & Facilities Management

- Oversee day-to-day factory administration, including housekeeping, canteen, security, transport and other employee facilities.
- Manage employee transportation arrangements, route planning, vendor coordination, cost control and service quality.
- Coordinate with transport vendors and ensure employee safety and adherence to applicable requirements.
- Manage administrative vendors, service agreements, purchase requests and vendor payments in coordination with Finance.




- Ensure upkeep of office and employee facilities, including canteen, washrooms, common areas and other infrastructure.

7. Training, Development & HSE Coordination

- Identify factory workforce training requirements in consultation with department heads.
- Coordinate induction, safety awareness, technical and behavioural training programmes.
- Maintain training records, attendance and effectiveness assessments.
- Coordinate with the HSE team to support safety awareness and compliance initiatives.
- Ensure completion of mandatory employee training and induction programmes.

8. HR MIS & Reporting

- Prepare and maintain periodic HR MIS covering headcount, absenteeism, attrition, overtime, recruitment, payroll and employee costs.
- Monitor manpower budgets and highlight variances against approved manpower plans.
- Develop dashboards and reports to support management decision-making.
- Maintain accurate HR documentation and support internal and external audits.

Skills & Knowledge

- Strong knowledge of Maharashtra labour laws, industrial relations and factory-related statutory compliances.
- Practical understanding of payroll processing and statutory deductions.
- Hands-on experience in factory HR operations and workforce management.
- Strong talent acquisition and manpower planning capabilities.
- Knowledge of employee relations, grievance handling and disciplinary procedures.
- Experience managing factory administration, transport and employee welfare facilities.
- Strong coordination, communication and interpersonal skills.
- Proficiency in MS Excel, HRMS and HR reporting.
- Ability to work independently and manage multiple priorities in a factory environment.
- Strong problem-solving skills, ownership and execution capabilities.

📌 HR Specialist (Pune)
🏢 Iinsight Consulting
📍 Pune