HR Manager

Position Overview The role is responsible for managing end-to-end payroll activities, statutory compliance, payroll reporting, employee loan administration, and day-to-day HR operations. The position requires strong attention to detail, accurate employee data management, timely statutory filings, and effective coordination with HR, Finance, employees, and reporting managers.

1. Payroll Management

- Manage end-to-end monthly payroll processing across applicable business units and locations.
- Collect and validate employee attendance and overtime (OT) details from site coordinators and employees.
- Verify attendance records in the HRMS and coordinate with reporting managers to resolve discrepancies.
- Prepare final attendance and overtime calculation sheets for payroll processing.
- Prepare salary working sheets covering salary advances, leave encashment, reimbursements, and other payroll adjustments.
- Upload and maintain employee loan details in the HRMS.
- Verify employee bank account, PF, and other payroll-related details and update missing or incorrect information.
- Review and incorporate payroll inputs and remarks received from the HR team before processing.
- Complete payroll validations and coordinate the monthly salary processing cycle.
- Prepare and maintain the monthly payroll budget sheet.
- Conduct final payroll verification with the relevant stakeholders before salary processing.
- Coordinate payroll processing for other applicable business units and work closely with the Finance Team.
- Release employee payslips after salary credit.

2. Monthly Payroll Reports & Documentation

- Prepare and submit monthly actual salary reports to the designated management stakeholders.
- Maintain monthly payroll records, including location-wise employee sheets and individual salary records.
- Maintain and update the employee loan recovery tracker.
- Coordinate and communicate monthly loan recovery details to employees.
- Compile and submit required income tax and payroll-related data to the designated stakeholders.

3. Statutory Compliance PF, ESI & Professional Tax

- Prepare PF and ESI contribution data for statutory challan generation.




- Prepare EPF contribution and return-related sheets for applicable business units.
- Prepare ESI return statements, including zero-return statements wherever applicable.
- Prepare EPF zero-return statements wherever applicable.
- Share validated statutory data with the designated compliance partner for challan generation.
- Prepare Professional Tax (PT) sheets for applicable locations and coordinate with the designated stakeholders for challan processing.
- Verify statutory challans received from the compliance partner and forward them to the Finance Team for payment processing.

4. Compliance Management

- Prepare and submit statutory compliance reports after completion of PF, ESI, and PT payment activities.
- Prepare and submit location/business-unit specific compliance reports within the required timelines.
- Maintain supporting documentation for statutory compliance activities and audit requirements.

5. Employee Loan Administration

- Share loan application documents and relevant information with eligible employees.
- Collect and verify completed employee loan applications.
- Coordinate with the Finance Team for employee loan disbursement.
- Maintain and update the employee loan register and recovery records.

6. HR Operations & Employee Support

- Resolve employee queries related to payroll, payslips, PF, ESI, leave balances, and other payroll matters.
- Provide support for day-to-day HR operations and payroll-related activities.
- Coordinate with HR, Finance, reporting managers, and employees to resolve payroll and statutory discrepancies.
- Provide operational support as required by the HR leadership team.

7. Payroll, Compliance & Data Management

- Maintain and update employee statutory records accurately and systematically.
- Prepare and maintain PF, ESI, PT,



and other applicable statutory compliance reports.
- Generate, review, and verify monthly salary reports.
- Prepare payroll reports and ensure payroll data accuracy and completeness.
- Review and finalize employee attendance reports for salary processing.
- Maintain employee leave master data and support leave encashment calculations.
- Prepare and verify overtime reports for payroll processing.
- Ensure accurate employee master data is maintained for payroll and statutory compliance.
- Maintain payroll records, supporting documents, and statutory records for audits and compliance purposes.

Key Skills & Competencies

- Strong knowledge of payroll processing and payroll data validation.
- Working knowledge of PF, ESI, Professional Tax, and related statutory processes.
- Strong Excel/HRMS skills with good numerical and analytical ability.
- High attention to detail and accuracy in payroll and compliance documentation.
- Good coordination and communication skills.
- Ability to manage confidential employee and payroll information.
- Robust follow-up and time-management skills to meet monthly payroll and statutory deadlines.

Key Stakeholder Coordination The role requires regular coordination with HR, Finance, employees, site/location coordinators, reporting managers, and external statutory/compliance partners to ensure timely and accurate payroll, compliance, and HR operations.

Confidentiality & Compliance The incumbent is expected to maintain confidentiality of employee payroll, compensation, banking, statutory, and other sensitive HR information and ensure that all activities are completed accurately and within applicable timelines.

Role: HR Generalist, Industry Type: Telecom / ISP, Department: Human Resources, Employment Type: Full Time, Permanent Role Category: HR Operations Education PG: Any Postgraduate Key Skills Skills highlighted with ‘‘ are preferred keyskills Payroll ProcessingExcel Employee RelationsAttendance ManagementLeave ManagementStatutory ComplianceRecruitmentPerformance ManagementEmployee EngagementHR PoliciesLabour Law ComplianceGrievance HandlingHR Administration

📌 HR Manager - HR Operations & Generalist (Vijayawada)
🏢 Transmedia Technologies (A.P.
📍 Vijayawada