- • Company: Anand Engineers Pvt. Ltd. (Molygraph Lubricants)
- Company Profile: Speciality industrial lubricants manufacturer with expertise in tribology and application-focused solutions.
- Corporate Office: Plot No. 66, MIDC, Road No. 13, Andheri (East), Mumbai 400093, India.
- Website: www.molygraph.com

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EXECUTIVE EXPORT DOCUMENTATION

Department- International Business

Designation- Executive Export Documentation

Experience-1 to 3 years

Qualification-Graduate in any discipline; preference for Commerce, International Business, Logistics, or Supply Chain Management

Location-Andheri (East), Mumbai

Reporting To-Sr. Export Executive / Exports Head

1. Job Purpose To support the existing Export Documentation Executive in preparing, checking, maintaining, and coordinating export-related documentation and shipment records. The role will help ensure the timely and accurate processing of export orders, compliance with documentation requirements, and smooth coordination with internal departments, freight forwarders, customs brokers, and other stakeholders.

- Key Responsibilities

A. Export Documentation Support

- Assist in preparing and maintaining export documents, including Commercial Invoices, Packing Lists, Shipping Instructions, Certificates of Origin, and other shipment-related documents.
- Support the preparation and verification of Shipping Bills, Bills of Lading, Air Waybills, and other documents in coordination with freight forwarders and customs brokers.
- Check consistency of product descriptions, quantities, weights, values, HS codes, consignee details, and other relevant information across documents.
- Assist in preparing documentation required for customer-specific and country-specific export shipments.
- Maintain organised records of export documents, shipment files, and related correspondence.

B. Shipment Coordination and Follow-up

- Coordinate with the production, procurement, dispatch,



and sales teams to obtain shipment-related information and documents on time.
- Follow up with freight forwarders, transporters, and customs brokers for shipping schedules, document drafts, and shipment updates.
- Assist in tracking export shipments and updating internal shipment records.
- Ensure that the required documents are shared with customers and overseas channel partners within the stipulated timelines.

C. Export Order and Record Management

- Maintain export documentation files, shipment trackers, and dispatch records.
- Update shipment status, document submission details, and other relevant information in Excel and the company's ERP system.
- Assist in maintaining records of Shipping Bills, Bills of Lading, Certificates of Origin, and other documents required for internal reference and audits.
- Support the preparation and collection of documents required for bank submissions, export payment follow-ups, and Letter of Credit (LC) transactions under the guidance of the senior team member.

D. Compliance and Quality Checks

- Follow established export documentation procedures and internal checklists.
- Assist in identifying discrepancies in documents and coordinate corrections before submission or dispatch.
- Ensure proper filing and retrieval of documents for audit, compliance, and management requirements.
- Escalate discrepancies, missing information, and potential documentation issues.

1. Required Skills and Competencies

- Basic understanding of export documentation and international trade procedures.
- Good working knowledge of MS Excel, Word, and Outlook.




- Strong attention to detail and accuracy in data entry and document verification.
- Valuable written and verbal communication skills.
- Ability to coordinate with multiple departments and external stakeholders.
- Organised approach to maintaining records and meeting deadlines.
- Willingness to learn export procedures, shipping terms, and international trade documentation.

1. Preferred Qualifications

- 1-3 years of experience in export documentation, logistics, shipping, freight forwarding, or a similar role.
- Fresh graduates with a genuine interest in international trade and logistics may also be considered.
- Basic familiarity with Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Certificates of Origin, and export shipping procedures will be an advantage.
- Exposure to export documentation for international shipments and Letter of Credit documentation will be an added advantage.

1. Key Performance Expectations

- Accuracy and completeness of export documents.
- Timely preparation and submission of documents.
- Effective follow-up with internal departments and external service providers.
- Proper maintenance of shipment records and documentation files.
- Prompt identification and escalation of documentation discrepancies.
- Ability to support the senior Export Documentation Executive and gradually handle routine documentation activities independently.

1. Role Scope This is a junior support position intended to strengthen the existing Export Documentation function. The selected candidate will initially work under the guidance of the current Export Documentation Executive and progressively take ownership of routine documentation, filing, shipment tracking, and coordination activities.

The position requires a detail-oriented, responsible, and proactive individual who can help improve the efficiency and reliability of the export documentation process.

📌 Export Documentation Executive (Mumbai)
🏢 Anand Engineers
📍 Mumbai