EXECUTIVE ASSISTANT TO DIRECTOR –JOB ROLE TASK

Job Title

Executive Assistant to Director

Department

Management / Director’s Office

Industry

Construction & Infrastructure

Qualification

MBA in Construction Management / Construction Management

Experience

2–3 years of relevant experience as an Executive Assistant / Management Assistant, preferably in the construction, infrastructure, real estate, or related industry.

Job Purpose The Executive Assistant will provide direct support to the Director in his day-to-day professional activities. The candidate will accompany the Director to meetings, assist with coordination and follow-ups, maintain required information and documents, and carry out tasks as instructed by the Director.

The candidate will be trained and guided by the Director as required based on the company’s projects, processes, and working methods.

KEY RESPONSIBILITIES

1. DIRECTOR’S OFFICE & MANAGEMENT SUPPORT

- Assist the Director with his daily professional activities and requirements.
- Manage and coordinate the Director’s meetings, appointments, and schedule.
- Accompany the Director to client, consultant, project, and other business meetings as required.
- Take notes and record important points, decisions, and instructions during meetings.
- Follow up on tasks assigned by the Director and provide timely updates.
- Keep the Director informed about pending matters and scheduled commitments.
- Handle confidential information and documents with discretion.

2. MEETING & TRAVEL SUPPORT

- Coordinate meeting schedules and arrangements for the Director.
- Travel with the Director for meetings, site visits,



and business-related activities as required.
- Assist the Director during meetings by keeping necessary documents and information ready.
- Prepare simple meeting notes and action points whenever required.
- Assist with basic travel and meeting arrangements.

3. FOLLOW-UP & COORDINATION

- Follow up with employees, project teams, clients, consultants, vendors, or other persons as instructed by the Director.
- Ensure tasks assigned by the Director are followed up and completed on time.
- Collect required information or updates from concerned persons and report them to the Director.
- Bring important pending matters to the Director’s attention.

4. DOCUMENTATION & ADMINISTRATIVE SUPPORT

- Maintain and organize important documents, files, reports, and correspondence of the Director.
- Assist in preparing basic reports, presentations, letters, and other documents as required.
- Maintain proper records of meetings, instructions, and important communications.
- Ensure documents required for meetings are available in advance.

5. OTHER RESPONSIBILITIES

- Perform other duties and tasks assigned by the Director from time to time.
- Learn and understand the company’s projects, processes, and working methods under the guidance of the Director.




- Maintain a professional, responsible, and disciplined approach while representing the Director.
- Be flexible to travel and work as per the Director’s schedule and business requirements.

COMPETENCIES REQUIRED FOR THE JOB ROLE

Skills

- Good communication & Follow-up skills
- Basic knowledge of MS Excel, Word, and PowerPoint
- Good organizational and time-management skills

· Ability to maintain confidentiality

Knowledge

- Basic understanding of the construction industry
- Basic understanding of construction/project-related activities
- Basic knowledge of Microsoft Office
- Willingness to learn company processes and business activities

SELF IMAGE

- Professional and well-presented
- Responsible and dependable

· Confident
- Trustworthy

TRAITS

- Proactive
- Disciplined
- Organized
- Positive listener
- Fast learner
- Responsible
- Flexible
- Patient and calm
- Good follow-up ability
- Strong sense of responsibility
- Comfortable working with senior management

MOTIVES

- Supporting the Director in his day-to-day professional activities
- Ensuring timely completion of tasks assigned by the Director
- Providing effective coordination and follow-up
- Learning the business and construction industry under the Director’s guidance
- Building a long-term professional association with the organization

Job Types: Full-time, Permanent Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits

- Provident Fund

Application Question(s):
- What is your current salary?
- What is your current salary

Work Location: In person

📌 Executive Assistant to Director (Malad)
🏢 Mahendra Realators and Infrastructure Private
📍 Malad