Key Responsibilities

- Manage day-to-day administrative activities and provide comprehensive support to senior management.

- Coordinate meetings, appointments, calendars, travel arrangements and official engagements.

- Handle correspondence, emails, confidential documents and management communications.

- Prepare meeting agendas, minutes of meetings (MoM), presentations and follow-up action trackers.

- Ensure timely execution of management instructions and administrative assignments.

- Coordinate with Production, HR, Accounts, IT, Purchase, Maintenance and other departments and stakeholders for smooth operations and ensure timely communication and follow-ups.

- Monitor office supplies, stationery, vendor coordination and administrative expenses.

- Coordinate business travel, hotel bookings, transportation and related arrangements.

- Work proficiently with Microsoft 365, Excel, Word, PowerPoint, Outlook, Teams and Google Workspace.

- Manage digital documentation, cloud storage, shared drives and online collaboration platforms.

- Explore and implement suitable digital tools for workflow automation, task tracking and management reporting.

- Prepare MIS reports, administrative dashboards, presentations and periodic status reports.

- Support management in special projects, internal reviews and business coordination.

Required Skills & Competencies

- Strong expertise in AI tools and digital productivity platforms.





- Demonstrate advanced working knowledge of AI tools such as ChatGPT, Microsoft Copilot, Gemini and other AI-based productivity platforms.

- Excellent knowledge of MS Office, particularly advanced Excel and PowerPoint.

- Valuable understanding of Microsoft 365, Google Workspace and cloud-based applications.

- Strong administrative, organisational and multitasking abilities.

- Excellent written and verbal communication skills.

- Ability to prepare professional reports, presentations and management correspondence.

- Strong follow-up, coordination and problem-solving skills.

- High level of confidentiality, integrity and professional conduct.

- Ability to work independently and manage multiple priorities.

Educational Qualification

- Graduate in any discipline; MBA / PG Diploma in Administration, Management or related fields will be preferred.

- Additional certifications in AI tools, Digital Productivity, Microsoft Office or Business Administration will be an advantage.

Experience Requirements

- Minimum 5 years of relevant experience as an Executive Assistant, Executive Secretary, Administration Executive, Personal Assistant or in a similar role.

- Experience in handling senior management administrative responsibilities is preferred.

- Practical experience in using AI tools, digital platforms and workflow automation is highly desirable.

- Experience in a manufacturing or corporate environment will be an added advantage.

📌 Executive Assistant (Administration & Digital Operations) (Sonipat)
🏢 Auxein Medical
📍 Sonipat