We are looking for an experienced Executive Administrative Assistant to support teams within a leading global financial services organization. The ideal candidate should have strong administrative skills, excellent communication abilities, and experience managing executive-level coordination in a rapid-paced environment.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate conference calls.
- Handle domestic and international travel arrangements, including flight bookings, hotel accommodations, and travel itineraries.
- Process invoices and Travel & Expense (T&E;) claims in accordance with company policies.
- Manage phone calls, emails,
and stakeholder communications professionally.
- Coordinate with internal and external stakeholders and ensure timely follow-ups.
- Handle confidential information with discretion and professionalism.
- Support day-to-day administrative activities, special projects, and backup responsibilities.
Mandatory Skills:
- 1–3 years of experience in Executive Assistance / Administrative Support.
- Hands-on experience in Calendar Management, Travel Management, and Expense Processing.
- Excellent verbal and written communication skills.
- Strong stakeholder management and coordination skills.
Good to Have:
- SAP Concur
- Microsoft Excel, Word & PowerPoint
- Knowledge of general office administration procedures.