We are hiring for Leading University

Role: Assistant Manager Office of the Additional Registrar

Experience: 3 Years

Location: Potheri (nearby Chennai)

NOTE- Candidate should be willing to relocate Potheri

Job Summary The Assistant Manager is a high-trust role that supports the Additional Registrar in running a wide, cross-functional portfolio. The role combines executive-assistant support with chief-of-staff responsibilities: preparing the Additional Registrar for decisions, coordinating across departments, tracking actions to closure, and keeping the office running smoothly and on time.

The Additional Registrar oversees six portfolios: HR, Finance, Campus Life Management, IT & Knowledge Management (KM), Bio Medical Purchase and Non-Bio Medical Purchase. The incumbent is expected to understand how these portfolios work, spot issues early, and ensure that decisions, approvals, and follow-ups move without delay.

Key Responsibilities

1. Executive and Chief-of-Staff Support

• Manage the Additional Registrars calendar, priorities, correspondence, and approvals queue; screen and escalate matters by urgency.
- Prepare briefing notes, decision papers, and background summaries ahead of meetings and approvals.
- Maintain a consolidated tracker of action items, approvals, and deadlines across all six portfolios; follow up with owners and report status regularly.
- Function as the first point of contact for the office, routing queries to the right person and ensuring timely responses.

2. Strategic Planning, Execution and Operations Monitoring

- Assist in developing, implementing, and tracking the Additional Registrars plans and priorities across the six portfolios, and collaborate with cross-functional teams to see that they are executed as planned.
- Monitor day-to-day operations in each portfolio, flag deviations from plan early and escalate them to the Additional Registrar with options; the portfolio heads remain responsible for running operations.

3. Policy and Procedure Support

- Assist in drafting, reviewing, and updating policies,



SOPs and guidelines across HR, finance, campus life, IT, and purchase.
- Maintain a version-controlled repository of policies, circulars, and office orders, and ensure changes are communicated to the right stakeholders.

- Identify process gaps, delays, and compliance risks, and recommend practical improvements.

4. Project Management

- Lead or support projects across the portfolios (for example equipment purchases, IT rollouts, and campus improvements) from conception to completion, ensuring timelines, budgets and objectives are met.

• Prepare project plans and milestones, conduct risk assessments, and maintain a project tracker.
- Manage stakeholder communication on project status and escalate delays and risks early.

5. Process Improvement

- Identify inefficiencies and delays in approval, purchase, and reporting processes, with a focus on turnaround times.

- Work with the relevant departments to implement improvements and track whether they deliver results.

6. Liaison and Relationship Management

- Build and maintain effective working relationships with department heads, faculty, staff, vendors, and external stakeholders, managing sensitive matters with diplomacy and professionalism.

- Facilitate explicit and timely communication between the Additional Registrars office and all stakeholders.

7. Knowledge Center

- Stay up to date with university developments, internal decisions and relevant industry and regulatory trends.

• Maintain organized records, reference material, and institutional memory so the Additional Registrar has the right information on hand. 8. Meeting Coordination

- Coordinate meetings, including agendas,



logistics and supporting material.
- Record and distribute minutes and follow up on action items until closure.
- Run periodic portfolio review meetings and prepare review dashboards.

9. Event Planning

- Assist in organizing and coordinating university-wide events such as graduation ceremonies, convocations, academic conferences, and internal reviews.

10. Data Analysis and Reporting

- Conduct research and analysis assigned by the Additional Registrar, including vendor price benchmarking, cost comparisons, and budget-versus-actual tracking.
- Track performance across the six portfolios and present clear insights and recommendations to the Additional Registrar to support decision-making.

11. Document Management

- Prepare and edit correspondence, reports, presentations and other documents, ensuring accuracy and adherence to university standards.
- Manage confidential information (HR, finance, and vendor data) with discretion.

12. Special Projects

- Support the Additional Registrar in ad-hoc projects, including process improvements, data analysis, cost-saving initiatives, and strategic initiatives.

Qualifications

- Education: Masters degree in a relevant field (e.g., Business Administration, Hospital or Healthcare Administration, Public Administration, Education) or an equivalent combination of education and experience.
- Experience: 3-6 years in an executive assistant, chief-of-staff, management, or administrative role, preferably in a university, hospital, or other large institution. Exposure to HR, finance or procurement operations is an advantage.
- Technical Proficiency: Microsoft Office Suite (Word, Excel, PowerPoint), email and calendar management. Working knowledge of Excel-based analysis and MIS reporting. Familiarity with ERP, HRMS, procurement or student information systems is a plus

Interested Candidates can share there CV at [email protected]

Regards

Nupur Tathe

Consultant Recruitment

Pace HR Consulting LLP

📌 Assistant Manager Office of the Additional Registrar (Chennai)
🏢 Pace Hr Consulting
📍 Chennai