– EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (SECRETARY / DEO / OPERATIONS ASSISTANT)

Company: Prime Agro Food Processing Pvt. Ltd.

Location: Bhubaneswar, Odisha

Position: Executive Assistant to Managing Director

Employment Type: Full-Time

Experience: 1–3 Years

Job Summary

We are looking for a highly organised, proactive and detail-oriented Executive Assistant to the Managing Director to provide secretarial, administrative, data management and operational support to the MD and the Operations Department.

The candidate will be responsible for managing the MD's daily schedule, handling official correspondence, preparing reports, maintaining records, coordinating with different departments and ensuring timely follow-up on management instructions and operational activities.

Key Roles & Responsibilities1. MD Secretarial & Executive Assistance

- Manage the Managing Director's daily schedule, appointments and meeting calendar.
- Coordinate meetings with HODs, vendors, clients and other business associates.
- Prepare meeting agendas, minutes of meetings (MoM) and action-point reports.
- Handle official emails, letters, notices and other management correspondence.
- Maintain confidential documents, files and important records.
- Follow up with concerned departments on instructions given by the MD.
- Ensure timely submission of reports and updates to the management.

2. Data Entry & MIS Reporting

- Perform daily data entry and maintain accurate records in Excel and company systems.
- Compile data received from different departments and prepare management reports.
- Verify data accuracy and identify discrepancies before submitting reports.
- Maintain digital and physical documentation systematically.




- Prepare presentations and management review reports as required.

3. Operations Department Assistance

- Coordinate with Production, Sales, Purchase, Accounts, Quality and Maintenance departments.
- Collect daily operational reports from respective department heads.
- Track daily production planning versus achievement.
- Monitor pending activities, departmental targets and management action points.
- Maintain records of operational issues and ensure timely reporting to management.
- Coordinate with plant/unit representatives for regular updates.

4. General Administration & Coordination

- Handle official communication and interdepartmental coordination.
- Maintain records of official meetings, expenses, approvals and important correspondence.
- Ensure proper filing and documentation of important company records.
- Support management in administrative and operational assignments.

Required Skills & Qualifications

- Graduate in any discipline (BBA/B.Com preferred).
- 1–3 years of experience as an Executive Assistant, MD Secretary, Personal Secretary, MIS Executive or Operations Coordinator.
- Excellent knowledge of MS Excel, MS Word and PowerPoint.
- Solid data entry and MIS reporting skills.
- Good written and verbal communication skills.
- Ability to prepare professional reports, letters and presentations.
- Strong coordination, follow-up and organisational skills.
- Ability to handle confidential information.
- Ability to work under pressure and manage multiple responsibilities.
- Knowledge of ERP systems will be an added advantage.

Interested candidates may apply with their updated resume. Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits

- Food provided

Work Location: In person

📌 Assistant Executive Managing Director (Mancheswar)
🏢 PRIME AGRO FOOD PROCESSING
📍 Mancheswar