We are hiring an organised, honest and proactive office administrator for our cotton bag factory. The role involves maintaining accurate factory records, updating inventory and other information in our ERP system, and coordinating with supervisors, suppliers and our Chartered Accountant (CA).

We’re looking for someone who follows up reliably, pays close attention to detail and makes sure agreed processes are followed.

We would also consider candidates from Kolkata as we have an office there are as well.

Responsibilities

- Record incoming materials and paperwork accurately, and enter the details into the ERP system.
- Record materials issued from inventory in the ERP at the time they are issued.
- Keep inventory records organised and flag missing stock, discrepancies or other concerns to management promptly and honestly.
- Collect daily information from factory supervisors, follow up on missing or late data, and update the ERP system.
- Check records and paperwork for errors or missing information.
- Track purchase orders and follow up with suppliers about dispatches and delivery dates.
- Coordinate with suppliers to help ensure deliveries are on time and sent in the agreed manner.
- Organise paperwork and coordinate with the CA to ensure required documents are sent on time.
- Maintain a explicit tracker of pending information, paperwork, deliveries and follow-ups,



and remind the relevant people when action is needed.

What we’re looking for

- Good communication and follow-up skills, including the confidence to remind supervisors and suppliers about pending actions.
- Strong attention to detail and accurate data-entry habits.
- Honesty and integrity when handling inventory records and reporting discrepancies.
- A reliable, determined and organised approach; able to keep track of tasks and follow agreed processes.
- Comfort using computers and entering information into an ERP system. Experience with ERP, inventory records or factory administration is useful.

Languages: English, Gujarati and Hindi

Working Schedule:
Monday to Saturday: 9:00 am to 7:00 pm

Pay: ₹9,500.00 - ₹50,000.00 per month

Benefits:

- Leave encashment
- Paid time off

Application Question(s):

- what is your current CTC and expected CTC ?
- What makes you best for this role? Please do answer this question as no answer will result in your application getting rejected.
- Will you be able to reliably commute to our Ahmedabad factory office or Kolkata office? We are not looking for candidates who would like to work from home for this role.

Experience:

- ERP systems: 2 years (Preferred)

Language:

- English (Required)

Location:

- Changodar, Ahmedabad, Gujarat (Preferred)

Work Location: In person

📌 Office Administrator - Data Entry & Coordination (India)
🏢 Ecomaverick Private
📍 India