We are looking for a detail-oriented HR Operations Specialist to manage employee documentation, background verification, document verification, and offer letter generation. The ideal candidate will ensure smooth pre-joining processes, maintain accurate employee records, and support the HR team in delivering effective HR operations.
Key Responsibilities
Background Verification (BGV)
Initiate and coordinate background verification for selected candidates.
Liaise with third-party verification agencies to ensure timely completion of BGV checks.
Track verification status and follow up on pending cases.
Review BGV reports and escalate discrepancies or adverse findings.
Maintain confidential records of verification reports.
Document Verification
Collect and verify candidate documents, including educational certificates, identity proofs, address proofs, and previous employment documents.
Validate the authenticity and completeness of submitted documents.
Follow up with candidates for missing or incomplete documents.
Maintain accurate digital records of verified documents.
Offer Letter Generation
Prepare and generate offer letters as per approved salary structures and company policies.
Ensure accuracy of candidate details, designation, compensation, joining date, and employment terms.
Coordinate with HR and recruitment teams for offer approvals and release.
Track offer acceptance and maintain records of issued and accepted offers.
HR Operations & Reporting
Maintain candidate and employee documentation in the HRMS.
Update trackers for BGV, document verification, and offer letter status.
Ensure timely completion of pre-joining formalities.
Support onboarding activities and maintain confidentiality of employee information.
Required Qualifications & Skills
Bachelor’s degree in Human Resources, Business Administration, or a related field.
1–3 years of experience in HR Operations, BGV, or HR Documentation.
Valuable understanding of background verification and pre-employment documentation.
Proficiency in MS Excel, MS Office, and HRMS tools.
Solid attention to detail and organizational skills.
Excellent communication and follow-up skills.
Ability to handle confidential information with discretion.
Key Competencies
Accuracy and attention to detail
Process management and coordination
Confidentiality and data integrity
Time management and follow-up
Problem-solving and stakeholder coordination