Role & responsibilities
Human Resources (HR)
Manage end-to-end recruitment coordination, interview scheduling, and candidate follow-ups.
Handle employee onboarding, documentation, and exit formalities.
Maintain employee records, attendance, leave, and HR databases.
Coordinate employee engagement activities, training, and performance reviews.
Communicate HR policies, rules, and company updates to employees.
Address employee queries and coordinate with department heads.
System Coordination & HRMS
Manage employee information and attendance through HRMS software (Keka or similar).
Monitor biometric attendance, leave records, and employee data accuracy.
Coordinate with software vendors for system-related issues and updates.
Ensure proper usage and implementation of internal software and tools.
Prepare HR dashboards, reports, trackers, and MIS.
Coordinate with IT and other departments for system-related requirements.
Executive Assistant (EA) Responsibilities
Manage management calendars, appointments, and meeting schedules.
Coordinate internal and external meetings and follow-ups.
Prepare meeting agendas, MOMs, reports, and presentations.
Track significant tasks, deadlines, and action points assigned by management.




Handle professional email communication and correspondence.
Maintain confidential documents and management records.
Coordinate with department heads to ensure timely execution of management instructions.
Administration & Coordination
Ensure smooth day-to-day office administration.
Coordinate between HR, management, accounts, digital, and other departments.
Maintain significant documents, employee trackers, and administrative records.
Follow up on pending tasks and ensure timely closures.
Support management in special projects and operational requirements.

Preferred candidate profile
Graduate in HR, Business Administration, or a related field.
4 years of experience in HR, administration, or executive assistance.
Excellent MS Excel, Google Sheets, Google Workspace, and documentation skills.
Knowledge of HRMS software
Excellent written and verbal communication skills.
Strong follow-up, multitasking, and coordination abilities.
Qualified attitude and ability to handle confidential information.
Ability to work independently and take ownership of responsibilities.

📌 Human Resource Coordinator & Executive Assistant Surat
🏢 R Rumi Diamonds
📍 Surat