- Identify and develop new manufacturers, wholesalers and suppliers .
- Maintain strong relationships with existing vendors.
- Source new designs, styles, colours, fabrics and products according to current market trends.
- Conduct regular market visits to identify new products and competitive pricing.
- Negotiate product prices, margins, payment terms and delivery schedules.
- Compare vendor quotations and select the best product based on quality, price and commercial terms .
- Prepare and process purchase orders after obtaining the required approvals.
- Plan purchases based on sales, stock levels, store requirements and seasonal demand .
- Coordinate with the Store, Warehouse, Merchandising and Operations teams for stock requirements.
- Ensure timely delivery of purchased merchandise to the warehouse.
- Follow up with vendors regarding production, dispatch and delivery status.
- Monitor product quality, size, colour, finishing and quantity before accepting merchandise.
- Coordinate with vendors for replacement/return of defective, damaged or incorrect merchandise.
- Monitor vendor performance and maintain vendor records.
- Ensure purchase prices are competitive and within the approved budget.
- Analyze sales and stock movement to avoid overstocking and slow-moving inventory .
- Support management in developing new product ranges and seasonal collections.
- Maintain proper records of purchase orders, rates, vendor details and pending orders.
- Prepare regular purchase and vendor performance reports for management.
- Ensure all purchases are made according to the company's approval and procurement process.
Required Experience
- 5-8 years of experience in Purchase/Procurement in the men’s ready-made garment or fashion retail industry .
- Experience in purchasing for multi-store retail operations will be preferred.
- Strong knowledge of men's ready-made garment markets and suppliers.
- Good understanding of fabrics, garment quality, sizing, fit and current fashion trends.
- Strong vendor network and market contacts will be an advantage.
Required Skills :
- Excellent negotiation and vendor management skills .
- Strong knowledge of men's ready-made garment products.
- Good understanding of market pricing and product trends.
- Strong purchase planning and inventory understanding.
- Good communication and interpersonal skills.
- Good knowledge of MS Excel and ERP/Purchase software .
- Analytical and decision-making ability.
- Ability to work under pressure and meet purchase deadlines.
- Willingness to travel for market visits and vendor meetings.
Key Performance Indicators (KPIs)
- Purchase cost and margin improvement.
- Availability of required stock.
- Timely delivery of merchandise.
- Vendor performance and reliability.
- Product quality and rejection percentage.
- Purchase price variance.
- Reduction in excess and slow-moving stock.
- New vendor and product development.
- Adherence to purchase budget and company policies.