Job Description – Project & Operations Supervisor
Company: Vantablack Car Wash & Detailing Centre
Position: Project & Operations Supervisor
Department: Project Development & Operations
Location: Near Medical college Kottayam
Job Overview
We are looking for a responsible, proactive and well-organised Project & Operations Supervisor to oversee the initial development of our car wash and detailing centre and subsequently manage its daily operations.
The candidate will act as the primary coordinator between contractors, suppliers, management and other stakeholders during the construction and setup phase. The role also involves following up on essential documentation, approvals, procurement and other administrative requirements to ensure the project is completed smoothly and on schedule.
Following the completion of construction, the candidate will be responsible for supervising daily operations and ensuring efficient business functioning.
Key Responsibilities
1. Construction & Project Coordination
* Coordinate and act as the primary point of contact between contractors, construction workers, suppliers and management.
* Monitor construction progress and ensure activities are completed according to the agreed timeline.
* Regularly visit the project site and provide progress updates to management.
* Follow up on pending construction activities, material requirements and contractor commitments.
* Coordinate with electricians, plumbers, civil contractors and other service providers.
* Identify and escalate construction-related issues or delays to management.
* Ensure the project is progressing according to the approved layout and requirements.
2. Documentation & Administrative Follow-up
* Follow up on necessary permits, licences, approvals and statutory documentation.
* Coordinate with relevant government departments, local authorities and service providers whenever required.
* Maintain records of quotations, invoices, purchase orders, agreements and project-related expenses.
* Track pending paperwork and ensure timely submission and completion.
* Maintain proper documentation of project activities and communications.
3. Procurement & Vendor Coordination
* Collect and compare quotations from vendors and suppliers.
* Coordinate the purchase and delivery of equipment, tools and other required materials.
* Follow up on installation, commissioning and maintenance of equipment.
* Maintain vendor contacts and coordinate service requirements.
4. Daily Operations & Staff Supervision (Post-Launch)
* Supervise daily car wash and detailing centre activities.
* Monitor employee attendance, discipline and work allocation.
* Ensure quality standards are maintained across washing, cleaning and detailing services.
* Handle customer queries and coordinate customer service activities.
* Monitor stock levels of cleaning chemicals, consumables and other materials.
* Maintain daily operational reports, revenue records and expense details.
* Report operational issues and business performance to management.
Required Skills & Qualifications
* Minimum qualification: Plus Two / Diploma / Degree.
* Previous experience in site supervision, project coordination, administration or operations will be preferred.
* Good communication and coordination skills.
* Basic knowledge of MS Office, Excel and email communication.
* Ability to manage vendors, contractors and multiple activities simultaneously.
* Positive documentation and follow-up skills.
* Willingness to work on-site and take ownership of assigned responsibilities.
* Two-wheeler licence and own vehicle preferred.
Key Expectations
* Strong ownership and accountability.
* Ability to complete assigned tasks within deadlines.
* Regular communication and reporting to management.
* Proactive identification and resolution of issues.
* Professional coordination with contractors, vendors, employees and customers.
Nature of Employment: Full-time
Work Location: Car Wash & Detailing Centre Project Site / Operational Location
📌 Supervisor for upcoming car wash in Kottayam (Mannanam)
🏢 AmaL
📍 Mannanam