Job Description – Executive Assistant (EA)

Job Description Full-Time

Job Title: Executive Assistant to Managing Director (MD)Department: Administration / ManagementLocation: HyderabadExperience: 2–5 YearsEmployment Type: Full-Time

1. Job Summary

We are looking for a well-organized, proactive, and responsible Executive Assistant to provide administrative and executive support to the Managing Director. The candidate should have excellent communication, coordination, time-management, and organizational skills.

2. Key Responsibilities

- Manage the MD's daily calendar, appointments, and meeting schedules.
- Coordinate internal and external meetings.
- Prepare meeting agendas, MOMs, reports, and presentations.
- Handle emails, phone calls, and official correspondence.
- Follow up with department heads and team members on assigned tasks.
- Coordinate with different departments to ensure timely completion of work.
- Maintain confidential documents, records, and important information.
- Arrange travel bookings, accommodation, and transportation.
- Monitor pending tasks and provide regular status updates to the MD.
- Handle administrative activities and other responsibilities assigned by management.

3. Required Skills

- Excellent verbal and written communication skills.
- Strong coordination and follow-up skills.
- Good knowledge of MS Office (Excel, Word, PowerPoint).
- Excellent time-management and multitasking abilities.




- Professional attitude and interpersonal skills.
- Ability to handle confidential information.
- Solid problem-solving and decision-making abilities.
- Ability to work independently and under pressure.

4. Educational Qualification

- Bachelor's degree in Business Administration, Management, or any relevant field.
- MBA is preferred.

5. Experience

- 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Experience supporting senior management or directors will be an added advantage.

6. Key Competencies

- Professionalism and confidentiality.
- Attention to detail.
- Ownership and accountability.
- Proactive approach.
- Strong organizational and planning skills.
- Effective communication and coordination.

7. Performance Expectations (KRA)

Area

Expected Outcome

Calendar Management

Timely scheduling of meetings

Meeting Coordination

Smooth meeting arrangements

Task Follow-ups

Timely updates on pending tasks

Documentation

Accurate reports and MOMs

Communication

Professional correspondence

Confidentiality

Secure handling of information

8. Salary

As per industry standards and candidate experience.

Preferred Candidate: Someone who can independently manage executive-level coordination, ensure proper follow-ups, and support the MD in daily business operations.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Assistant Executive (Hyderabad)
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📍 Hyderabad