Key Roles & Responsibilities

- Manage the Director's calendar – meetings, appointments, client/vendor visits, site visits and travel – and resolve scheduling conflicts.

- Handle the Director's emails, calls and correspondence; draft letters, replies, notes and official communication on the Director's behalf.

- Prepare presentations, reports, MIS and summaries (Excel, Word, PowerPoint) for management reviews, client meetings and board

discussions.

- Organise internal and external meetings – prepare agendas, record minutes (MoM), circulate action points and follow up till closure.

- Coordinate with Project, Purchase, Accounts, HR, Production, Marketing and Site teams to track priorities and deadlines set by the

Director.

- Maintain confidential files, contracts, tender documents, approvals and records – both physical and digital – in an organised manner.

- Arrange travel, accommodation and itineraries for the Director and visiting clients/guests; maintain related expense records.

- Act as the first point of contact for clients, vendors, consultants and visitors to the Director's office and handle them professionally.

- Track important dates – tenders, statutory deadlines, renewals, payments and project milestones – and send timely reminders.

Desired Candidate Profile





- Graduate in any discipline (BBA / B.Com / BA / B.Tech); MBA / PGDM or Diploma in Office Management / Secretarial Practice

(preferred).

- 3–5 years of experience as Executive Assistant / Personal Assistant / Secretary to a Director, CEO or senior management.

- Excellent written and spoken English and Hindi, with strong email, business-letter and report drafting skills.

- Advanced MS Office (Excel, Word, PowerPoint); comfortable with Google Workspace, email and online meeting tools.

- Strong time, calendar and priority management; ability to handle multiple tasks under tight deadlines.

- High integrity and discretion in handling confidential information; presentable, confident and willing to travel when required.

Key Deliverables

- Well-managed Director's calendar with zero missed meetings, deadlines or important follow-ups.

- Timely, accurate and qualified communication, reports and presentations.

- All decisions and action points from the Director's meetings followed up to closure.

- Organised, confidential and audit-ready records of the Director's office.

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (Bilaspur)
🏢 Talentiqa HR Consultants
📍 Bilaspur